Buyer’s guide
“Best” depends on how your team works, but the tools worth shortlisting share the same traits: their output is accurate and verifiable, they handle amendments, they fit your template and workflow, and they don’t nickel-and-dime you for adjacent work like CAM. Here’s what to weigh, the alternatives, and where Prop Easy fits.
The output is only useful if you can trust it. Prefer tools that cite every extracted value back to the exact page of the lease, so a reviewer checks each figure in seconds instead of re-reading the document.
Real leases come with amendments that change rent, dates, and options. The tool should read the original plus its amendments and reflect the current, in-effect terms — not just the first document.
Teams have their own abstract templates and PMS import formats. Software that outputs to your template (not a fixed schema) drops straight into your workflow — for example a source-cited Excel file ready for Yardi.
For teams, an analyst should be able to draft and a reviewer approve or send back before an abstract is used. Built-in review beats emailing spreadsheets around.
Manual abstraction runs one to several hours per lease; offshore services take days. AI-assisted tools produce a reviewable draft in minutes, which is the difference between clearing a backlog and living in one.
Leases are confidential. Confirm uploaded documents stay private to your company and are not used to train AI models.
Look past the sticker price at what's bundled. CAM reconciliation is often sold as a separate $2,000+/yr tool; getting it included changes the real cost of ownership.
An analyst reads each lease and types the abstract. Maximum control, but one to several hours per lease and hard to scale during a busy quarter.
Lower hourly cost, but multi-day turnaround, quality that varies by reviewer, and sending confidential leases to a third party.
Some property-management systems include basic lease data entry. Convenient if you already run that PMS, but usually still manual keying rather than automated extraction.
Reads the lease and produces a structured draft in minutes for a person to review. The leverage is speed with a human check — this is the category Prop Easy is in.
Prop Easy is lease abstraction software for commercial property-management teams. It reads a lease and its amendments and returns a source-cited Excel abstract in minutes, built to your template, with a review-and-approve workflow for teams. Every field traces back to the page it came from, uploaded documents stay private and aren’t used to train models, and CAM reconciliation is included on paid plans rather than sold separately. See how the abstraction process works or the pricing.
The best fit depends on your team, but the criteria that matter most are verifiable accuracy (source citations), amendment handling, output to your own template, a review workflow, fast turnaround, and data privacy. Prop Easy is built around all of these for commercial property-management teams, and includes CAM reconciliation at no extra cost.
It can be, when accuracy is verifiable rather than assumed. Prop Easy cites every field back to the source page and supports a reviewer approving or returning an abstract before it is used, so a person confirms the output quickly instead of trusting it blindly.
Prop Easy starts free with 3 abstracts and no credit card; paid plans add monthly volume, and CAM reconciliation is included. Offshore services bill per lease, and manual abstraction costs skilled hours per lease.
Prop Easy outputs a source-cited Excel (.xlsx) abstract built to match your own template, ready to review and load into a property-management system such as Yardi.
The fastest way to compare is to run one. Start free with 3 abstracts — no credit card — and judge the output against your own template.